This section provides details about the personal information Engage2Excel collects and receives about individuals residing in Republic of India and the rights afforded to such individuals under the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data Of Information) Rules, 2011 (RSP Rules).

This privacy policy (“Privacy Policy”) read with the terms and conditions available at the website(s) www.engage2excel.com and http://www.recruitingmachine.com/terms-of-use-agreement/ (“Platform(s)”) and any other applicable contracts executed between the user (as defined hereinafter) and the Company (as defined hereinafter) applies to all Services (as defined hereinafter) offered on the Platform to any persons using or visiting the Platform who are located in or belong to the Republic of India and are presently employed or are seeking or applying for employment with India Rideau Technology Solutions, an affiliate of Engage2Excel, (hereinafter referred to as “Company”, “we”, “ours” or “us”); and who, in connection with the purpose of existing employment or for applying for employment, access or avail or host, publish, share, transact, view, displays, download or upload any information on or through the Platform, inclusive of any other person jointly participating in the described use (hereinafter referred to as “user(s)”, “you” or “your”).

This Privacy Policy sets forth the policy in relation to the collection, usage, processing, storage and disclosure of information that you may provide to us while using the Platform and facilities offered by us to users through the Platform, including but not limited to the facility to submit your job application, resume and other information related to your qualification for employment (‘Services’), which may consist of personal information of the nature described in this Privacy Policy.

This Privacy Policy is an electronic record in the form of an electronic contract formed under the Information Technology Act, 2000 and the rules made thereunder and the amended provisions pertaining to electronic documents/records in various statutes as amended by the Information Technology Act, 2000. This Privacy Policy does not require any physical or electronic signature and is a legally binding contract between the user and Engage2Excel. We may update this Privacy Policy at any time, with or without advance notice. In the event there are significant changes in the way Engage2Excel treats your personal information, or in the Privacy Policy itself, Engage2Excel will display a notice on our website or send users an e-mail, so that you may review the changed terms prior to continuing to use of the services. If you object to any of the changes to our Privacy Policy, and you no longer wish to avail the services, you may contact our designated grievance officer in the manner mentioned here below. If you use the website, after a notice of changes published on the website, you hereby consent to the changed terms.

Categories of Personal Information Collected and Purposes of Collection

We may collect personal information as defined under the RSP Rules from you in various ways (as are further mentioned in detail hereinbelow) including during the course of you registering as a user on the website and/or availing the services offered on the website.

Our Services do not address anyone under the age of 18 (eighteen) (“Children“) who are residents of the Republic of India. We do not knowingly seek any information including personal information and sensitive personal data and information from a person below the age of 18 (eighteen) years (“Children”) who are residents of the Republic of India. If you are a parent or guardian and you are aware that your Children have provided us with such information, please contact us in the manner provided in this Privacy Policy. If we become aware that we may have collected personal information including sensitive personal data and information from Children without verification of consent from parent or guardian, we will take steps to remove that information from our servers and/or to deactivate the relevant account as soon as reasonably practicable.

The following chart identifies the categories of personal information that Engage2Excel collects on you and the purposes for which the categories of personal information are or will be used. If you are an existing employee, you acknowledge and accept that Engage2Excel has already collected some of this information, and further acknowledge and accept that some of this information will or may be collected in the future.

Category of Personal Information
collected from Users

 

Purpose of Collection

A. Information
including your real name, postal address, unique personal identifier, phone
number, photograph, internet protocol address, email address, driver’s
license number, state identification card (if applicable), passport and business visa numbers..

 

As applicable for precise identification,
compliance (including without limitation IT and security), access
authorization, processing an application for employment or other services on
the Platform, defending or pursuing legal matters, administration.

B. Professional or
Employment Related Information
comprising of your employment history, education, employment status, special
training, certifications and qualifications.

 

If applicable, for hiring and job
assignments, compliance with legal requirements.

C. Information relating to your signatures

 

As applicable, for forms and acknowledgments
that require your signature.

D. Internet or other Electronic Network Activity Information
including, but not limited to, browsing
history, search history, and information regarding interaction with our website,
network and communication systems.

 

As applicable, for analytics, compliance
with company policies and applicable law, security.

E. Information drawn from any of the
information identified in this subdivision to create a profile reflecting the
consumer’s preferences, characteristics, predispositions, behavior,
attitudes, intelligence, abilities, and aptitudes.

 

For employment purposes only, as
applicable (for example professional and employment related information is
used to infer whether the applicant is the best candidate for hire ).

F. Commercial information, including records of
personal property, products or services purchased, obtained, or considered,
or other purchasing or consuming histories or tendencies.

Information regarding
purchases made (if any) during the company employee rewards sale.

 

G. Sensitive
Personal Information and Data, comprising of your PAN and/or Aadhar driver’s
license number, account log-in, debit card, or credit card number in
combination with any required security or access code.

As needed for purchases made
(if any) during the company employee rewards sale.

 

 

 

 Selling and Sharing

Engage2Excel does not knowingly disclose your personal information to third parties for money or other valuable consideration and does not share employee and applicant personal information with third parties for cross context behavioral advertising.

Disclosure to Third Parties

You acknowledge and accept the following:

Engage2Excel discloses information in categories A through E above to service providers and contractors (such as but not limited to insurers, shipping vendors, order fulfillment companies, payment processors, product creation vendors, fraud detection, security and technical support providers, legal counsel, professional advisors, and applications providers) for various business purposes in connection with assessment for employment or (if applicable) your purchases or selections on the website. If you purchase products during Engage2Excel’s employee rewards sale, then we may collect and disclose your credit or debit card information to our payment card processors in connection with the processing of the transaction where applicable and we may disclose your name, address and contact information to our order fulfillment companies, shipping vendors and customer service vendors.

We may disclose your information to third parties to facilitate our merger or acquisition activities or as required by law.

We do not disclose personal information to other third parties for a business purpose if they are not service providers or contractors to Engage2Excel under a contract with Engage2Excel that requires it to use the information only for that business purpose and prohibits it from taking certain actions with your information, such as selling your information and from sharing it with others for cross-context behavioral advertising. Engage2Excel posts job openings on third party websites, including Indeed.com, Recruitics network, postjobfree, Circa network, Indeed, LinkedIn, CareerBuilder, Monster, Jobcase network and Naukri.

If you apply for one of these positions, then the information submitted by you on the website may be sent to us. Please understand that Engage2Excel does not operate or control those third-party websites, and you should review the privacy policy and terms of use on those third party websites before submitting any information on those sites.

To the extent required by law, the transfer or disclosure of your sensitive personal information to other third parties in the manner mentioned above will only be done once it is ensured that the third party receiving such information has implemented the same level of security practices as we have. Other than as specifically stated in this Privacy Policy, we will only disclose your personal information in the event we are required to do so by applicable law, rule, regulation, law enforcement agency, governmental official, legal authority or similar requirements applicable to us or when we, in our sole discretion, deem it necessary in order to protect our rights or the rights of others, to prevent harm to persons or property, to fight fraud and credit risk, or to enforce or apply the Privacy Policy, as and when deemed necessary. Such transfer or disclosure shall be for lawful purposes only.

Retention Periods

You acknowledge and accept the following:

We store and retain your personal information in accordance with this Privacy Policy primarily in electronic form, however certain data can also be stored in physical form. We may store, collect, process, and use your data in countries (including the U.S.A. and Canada) other than Republic of India in compliance with applicable laws of such jurisdictions. We may enter into agreements with third parties (in or outside of India) to store or process your information or data. These third parties may have their own security standards to safeguard your information or data and we will on a commercially reasonable basis require from such third parties to adopt reasonable security standards to safeguard your information/data in accordance with this Privacy Policy equivalent to the security standards maintained by us. Please refer to the ‘Information Security’ portion of this Privacy Policy for further details.

Engage2Excel does not retain your personal information for longer than necessary for the purposes set out in this Privacy Policy, except to the extent it is necessary to store the same under applicable laws. Different retention periods apply for different types of personal information, and in most cases, we use the purpose for which we collected the personal information to determine the length of time that we need to retain it. In some instances, such as when required by law, we may retain the information for a longer period.

Categories of Sources from Which We Collect Your Personal Information

You acknowledge and accept that Engage2Excel may obtain the categories of personal information listed above from the following categories of sources:

  • Directly from you. For example, from forms you complete or information that you send to the Company.
  • Indirectly from you. For example, from observing your performance, observing your actions on the Company’s website or technology resources, and/or from cookies on our Website.
  • Information provided by references that you identify (for example when you are applying for a job).
    During the employee rewards sale, if you pay for something via the Engage2Excel website, we will ask for your name, email address, mailing address, credit card number, and credit card expiration date.

You further acknowledge and accept the following:

Engage2Excel also collects personal information when you interact with us or apply for a position with us. The personal information we collect about you will vary by context.

We may also receive Personal information about you from third parties, such as social media services, commercially available sources, and business partners. The personal information we collect is capable of identifying you and may be used by us to identify you in connection with our business and services. By providing us with such information, you hereby consent to the collection, storage, processing, and transfer of any or all of your personal information by us in the manner mentioned under this Privacy Policy. You acknowledge and accept that the Privacy Policy is applicable to information provided by users Engage2Excel while using the website, and not to information made available to us from others. In the event we obtain information pertaining to our users from third party websites, applications, landing pages etc. that may be accessed by users through website or otherwise, such information will be subject to the privacy and other policies and terms of the said websites, applications, landing pages, etc. The Privacy Policy shall not apply to websites, applications, landing pages, etc. or any third-party services accessed by you through the website including in case said websites, applications, landing pages, etc. and/or third-party services are advertised on the website.

Right To Withdraw Consent

You may withdraw your consent to submit any or all personal information requested by us on the website (as mentioned above) or decline to give such consent to us on the website at any time. You acknowledge and accept that the personal information we collect from you is in connection with your potential employment or otherwise necessary for such purposes as are described above. If you choose to withdraw your consent for the collection and processing of such personal information, this may interfere with and limit your access to the website and the Services, and we may be forced to limit, suspend or terminate your use of this website or your prospects of employment, as applicable, at our sole discretion. Likewise, if you withdraw your consent to processing your personal information if you purchase or select a reward on the Platform, we may not be able to process your selection. You may withdraw your consent by submitting a verifiable request for withdrawal of your consent in the manner mentioned in this Privacy Policy. In case you have any concerns in the processing of your personal information please contact our designated grievance officer in the manner provided below.

User Responsibility

You acknowledge and accept that we are not responsible for the authenticity of any personal information that you or any other user provides to us. You are solely and exclusively responsible for providing us information about yourself that is true, authentic, and correct in all aspects and particulars and for notifying us if any information you submit is incorrect. You shall be liable to indemnify and hold harmless Engage2Excel (and its affiliates and officers, directors, contractors or agents and any third party relying on the information provided by you) in the event you are in breach of this Privacy Policy.

Mechanism Of Submission Of Verifiable Requests

To exercise the data correction and the withdrawal right described above, please submit a verifiable request to Engage2Excel by:

Only you, or a person legally authorized to act on your behalf, may make a verifiable request related to your personal information in the manner provided in this policy.

The verifiable request must:

  • Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
  • Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with personal information if we cannot verify your identity or authority to make the request and confirm the personal information relates to you.

Making a verifiable request does not require you to create an account with Engage2Excel. However, we do consider requests made through your password protected account sufficiently verified when the request relates to personal information associated with that specific account.

We will only use personal information provided in a verifiable request to verify the requestor’s identity or authority to make the request.

Response Timing and Format

If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option.

Information Security

The security of your information is important to us. All personal information (including sensitive personal information and data) collected on our website is securely stored on servers. The database is stored on servers secured behind a firewall; access to the servers is password-protected and is strictly limited. The information we collect is stored in electronic form but may also be converted to physical form from time to time, if deemed necessary. We take necessary precautions to protect your personal information both online and off-line and implement reasonable security practices and measures that are commensurate with respect to the information being collected and the nature of our business in accordance with legal and industry standards and the RSP Rules.

Although we make best possible efforts to store your personal information in a secure operating environment that is not open to the public, the user understands that there is no such thing as complete security, and we cannot guarantee safety or security of your information as events beyond our control can also occur, both during transmission of your information and once we receive it. We do not guarantee that there will be no unintended disclosures of your information. If we become aware that your information has been disclosed in a manner not in accordance with this Privacy Policy, we will use reasonable efforts to notify such user of the nature and extent of such disclosure as soon as reasonably possible and as permitted by law. We encourage the user to follow certain security measures on their part, including: if using a computer in a public location, to always log out and close the website browser when you complete your online session; keep your account details and passwords private; frequently change your password; avoid using the same password for multiple online accounts.

Questions and Grievances

If you have any questions regarding this Policy or our privacy practices with regards to use, processing or disclosure of information provided by you, please contact our designated grievance officer (mentioned hereinbelow) in writing via e-mail or post using the contact information mentioned below. Any communication pertaining to any discrepancies, points of concern or grievances as regards the Privacy Policy and any complaints, abuse or concerns with regards to content and/or breach of the terms herein must be immediately informed to the designated grievance officer (using the contact information mentioned below) in writing. We shall not be responsible in the event that you address any communication to any non-designated person in this regard.

Grievance Officer
Name: Vance Primus
Email Address: us-privacy@Engage2Excel.com
Office Address: us-privacy@Engage2Excel.com
We request you to please provide the following information in your complaint for the purpose of expediency

a) Identification of the information provided by you.
b) Clear statement as to whether the information is personal information or sensitive personal data and information.
c) Your address, telephone number or e-mail address.
d) A statement that you have a good-faith belief that use of the information has been processed incorrectly or disclosed without authorization, as the case may be.
e) A statement, under penalty of perjury, that the information in the notice is accurate, and that you are authorized to act on behalf of the owner of the right that is allegedly infringed.

We may reach out to you to confirm or discuss certain details about your complaint and issues raised. While we try to respond to all legitimate queries / requests within 45 days from date of receipt, it may occasionally take us longer than the same if your request is particularly complex or you have made a number of requests.

You may also contact the designated grievance officer named above in case you have any comments or suggestions about the Policy using the contact information mentioned above. Any routine inquiries (other than of the nature mentioned above and in relation to the functioning of the website) should be directed to our support services at the following address: Director of Information Security, us-privacy@Engage2excel.com

Effective Date: September 29, 2023